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Quick Bid - 14.03.07 JobCost™ Accounting Export - QB

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Our developers worked with JobCost™ to determine what they need to use our export.

Caution

Although the Bid, Labor, and Material Exports are available to any licensed user, the Accounting and Custom Exports are only available to users under a maintenance subscription.

If you've allowed your maintenance subscription to expire, you can renew easily by clicking File > Check Authorization and clicking the Renew link.

QB License Activation dialog box - renew link

That link opens the MyOnCenter customer portal where you (or whoever can pay the invoice) may renew your maintenance subscription.

You can also contact Customer Success to discuss renewing your maintenance subscription.

Note

On Center Software does not provide assistance with importing the Budget File into your Accounting package. Accounting packages are very complex and the vendor of your particular Accounting package is best equipped to support it.

To export the budget to JobCost Accounting software,

Click the Exports button on the Bid toolbar
Select Job Budget File

Quick Bid Job Budget Export - options button highlighted

Click the Options Button next to "Job Budget File" - the Modify Options for Job Budget File dialog box opens

JobCost Job Budget exports options

Material Tax

This Accounting Export includes an option called "Distribute Tax":

When checked, Material Tax is rolled into the Material Cost Code from which it is derived
When unchecked, Material Tax shows as a separate line item, associated with the same Material Cost Code, but with a different Category Code ("MT" instead of "M").

From the Export Format drop down,

Select "JobCost" (exports to a CSV file)
Select the options and filename/location where the export file is to be saved
Click the OK button to return to the Bid Exports screen
Click the Export button (your file is not generated until you click the Export button)

The Budget File export allows you to create a Budget in JobCost Accounting Software, based on the final Bid information from Quick Bid. For assistance importing a budget file into JobCost Accounting Software, please consult your JobCost Accounting Software User Guide or JobCost 's support.

Category Codes (Cost Types) are Not Exported

This export does not support exporting the Category Code (M, L, S, E, O, etc.) to define the type of Cost (Material, Labor, Subs, Equip, and Other Costs), although the various types of Cost are separated into different columns.

Export Column Definition

When grouped by Accounting Phase #, Amounts, Hours, and Quantities roll up all Bid Areas with same Phase #. All bid areas with empty Phase # roll up together.

Column headers are included in this export.

Column	JobCost Field	On Center Field	Description/Business Rule	JobCost Data Requirement	On Center Data Requirement
A	Phase	Cost Code	If Use Account Codes is not checked: “<Cost Code>” If Use Account Codes is checked: “<Account Code>”, If Cost Code does not have an assigned Account Code, then “<Cost Code>”	10 Alpha	50 Alpha
B	Phase Name	Description	If Use Account Codes is not checked: “<Cost Code Description>” If Use Account Codes is checked: “<Account Code Description >”, If Cost Code does not have an assigned Account Code, then “<Cost Code Description >”	40 Alpha	75 Alpha
C	Phase Billing QTY	Blank	Blank	(999999999999.99) Numeric
D	Billing	Blank	Blank	6 alpha
E	Cost Type 1 Units	Labor Hours	<Labor Hours>	(999999999999.99) Numeric	Numeric
F	Cost Type 1	Labor	<Labor Net Amount>	(999999999999.99) Numeric	Numeric
G	Cost Type 2	Burden	<Burden>	(999999999999.99) Numeric	Numeric
H	Cost Type 3	Equipment	If Distribute Tax is unchecked, <Equipment Net Amount> If Distribute Tax is checked, <EquipmentNet Amount+Tax>	(999999999999.99) Numeric	Numeric
I	Cost Type 4	Material	If Distribute Tax is unchecked, <Material Net Amount> If Distribute Tax is checked, <Material Net Amount+Tax>	(999999999999.99) Numeric	Numeric
J	Cost Type 5	Sub	If Distribute Tax is unchecked, <Subcontractor Net Amount> If Distribute Tax is checked, <Subcontractor Net Amount+Tax>	(999999999999.99) Numeric	Numeric
K	Cost Type 6	Miscellaneous	If Distribute Tax is unchecked, <Other Net Amount> If Distribute Tax is checked, <Other Net Amount+Tax>	(999999999999.99) Numeric	Numeric
L	Billing Contract	Blank	Blank	(999999999999.99) Numeric	Numeric
M	Workers' Comp	Blank	Blank	10 Alpha
N	Phase Type	Accounting Phase #	If Group by Accounting Phase # is unchecked, Blank If Group by Accounting Phase # is checked, <Accounting Phase #> Blank if Accounting Phase # value is blank	10 Alpha	50 Alpha
O	Change Order ID	Blank	Blank
P	Change Order Status	Blank	Blank	Pending, Approved or Rejected
Q	Sort Group	Blank	Blank	10 Alpha
R	Production Cost Type #7	Blank	Blank	(999999999999.99) Numeric
S	Production Cost Type	Blank	Blank	6 Alpha
T	Labor OH	Blank	Blank	(999999999999.99) Numeric
U	Equipment	Quantity	Equipment <Quantity>	(999999999999.99) Numeric	Numeric
V	Material	Quantity	Material <Quantity>	(999999999999.99) Numeric	Numeric
W	Subcontractor	Quantity	Sub <Quantity>	(999999999999.99) Numeric	Numeric
X	Miscellaneous	Quantity	Other <Quantity>	(999999999999.99) Numeric	Numeric
Y	Labor	Blank		6 Alpha
Z	Labor OH	Blank	Blank	Blank
AA	Equipment	Blank	Blank	6 Alpha
AB	Material	Blank	Blank	6 Alpha
AC	Subcontractor	Blank	Blank	6 Alpha
AD	Miscellaneous	Blank	Blank	6 Alpha
AE	Vendor ID	Blank	Blank	Blank
AF	Labor OH	Blank	Blank	6 Alpha

Export Example

Quick Bid JobCost Accounting export opened as spreadsheet

Quick Bid - 03.06 Program Options - Category Codes (Assigning a Category Code for Accounting Exports) - QB