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Quick Bid - 14.03.06 Intuit® QuickBooks® Accounting Export - QB

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Our developers worked with Intuit to determine what they need to use our export.

Caution

Although the Bid, Labor, and Material Exports are available to any licensed user, the Accounting and Custom Exports are only available to users under a maintenance subscription.

If you've allowed your maintenance subscription to expire, you can renew easily by clicking File > Check Authorization and clicking the Renew link.

QB License Activation dialog box - renew link

That link opens the MyOnCenter customer portal where you (or whoever can pay the invoice) may renew your maintenance subscription.

You can also contact Customer Success to discuss renewing your maintenance subscription.

Note

On Center Software does not provide assistance with importing the Budget File into your Accounting package. Accounting packages are very complex and the vendor of your particular Accounting package is best equipped to support it.

To export the budget to QuickBooks Accounting software,

Click the Exports button on the Bid toolbar

Select Job Budget File

Quick Bid Job Budget Export options dialog box

Click the Options Button next to "Job Budget File - the Modify Options for Job Budget File dialog box opens

Quick Bid Export dialog box showing QuickBooks options

From the Export Format drop down, select "Intuit QuickBooks" (exports to an XLS file)

Caution

This Accounting Export includes an option to "Include and Distribute Material Tax".

When checked, Material Tax is rolled into the Material Cost Code from which it is derived.
When unchecked, Material Tax is not included in the Export at all.

Job Budget Export - Include and Distribute Material Tax?

This Accounting Export also includes option called "Distribute Burden":

When checked, Labor Burden is rolled into the Labor Cost Code from which it is derived
When unchecked, Labor Burden shows as a separate line item, associated with the same Labor Cost Code, but with a different Category Code (LB instead of L, by default).

Select the options and filename/location where the export file is to be saved
Click the OK button to return to the Bid Exports screen
Click the Export button (your file is not generated until you click the Export button)

The Budget File export allows you to create a Budget in QuickBooks, based on the final Bid information from Quick Bid. For assistance importing a budget file into QuickBooks, please consult your QuickBooks User Guide or Intuit’s support.

Category Codes (Labor Types) are Not Exported

This export does not support exporting the type of Cost - such as differentiating between Material, Labor, Subs, Equip, and Other Costs.

Export Column Definition

Column headers are included in this export.

Note

Only one row per Account Code or Cost Code is included in the Export. This row will summarize the total amount per code.

Column #	Column Title/Label	Column Value
1	!BUD	BUD
2	ACCNT	If Use Account Codes is not checked: <Cost Code> If Use Account Codes is checked: <Account Code> If Cost Code does not have an assigned Account Code: <Cost Code>
3	AMOUNT	If Distribute Tax is not checked: <Labor Net Amount> / <Material Net Amount> / <Equipment Net Amount> / <Other Net Amount> / <Subcontractors Net Amount> If Distribute Tax is checked: <Net Amount + Tax> If Distribute Burden is checked: <Net Amount + Burden>
4	CUSTOMER	<Bid Name>
5	PERIOD	MONTH
6	STARTDATE	<Date selected in Options Dialog>

Export Example

Job Budget Export to QuickBooks opened as a spreadsheet