10.05.00 Bid Areas

Bid Areas are defined locations within a single project such as buildings, floors, levels, wings, phases, or zones.  Area names generally refer to the contract drawings or page number (Building 1, Floor 2, for example).  Bid Areas are the first step in logically designating Bid costs to different sections of a project and are required for using Typical Areas.

Quick Bid uses Bid Areas to allocate accumulated costs charged to these specific locations.  Reports can then be generated to display information and quantities for each specific building area.  Follow the steps below to create a Bid area.

• When using On-Screen Takeoff and Quick Bid interactively, Bid Areas and Typical Areas (next article) are created and edited in On-Screen Takeoff.   Please refer to the On-Screen Takeoff User Guide for additional information.

Adding Bid Areas

• Click Bid > Show Areas or click the Areas button on the Cover Sheet - the Bid Areas dialog displays

• Click New and enter the name of the area, or...
• Click Quick Add to add several like Areas at once (for example, to add floors 3 - 5 to an existing Bid) then select a name from the Quick Add dialog drop down list, or type in a custom Area name

• To add multiple subsets to an existing Area (as shown below), select the parent Area in the list then click Quick Add (notice that the "Indent under Administration" is checked - if the check is removed, the new Floors are added at the same 'level' as the Administration, if left checked, the new Areas are indented UNDER but can be moved anywhere the estimator needs)

• Click OK - the multiple areas are added
• Enter in the area size (SF in the example above) so Quick Bid can track the cumulative total area of your project.  This is needed for some analysis reports (discussed in the chapter, "Reports").

• Use the Up and Down buttons to move Areas up or down in the list

• To delete a Bid Area, highlight the desired area and click Delete

To print the Area dialog box, click Print, and a print preview displays for review.  Click the Print icon to print or the Export Report icon to export the file to .pdf.

Sorting/Managing Bid Areas

Bid Areas can be grouped in a logical manner with parent child relationships.  Any area can be made a sub-area of a larger area by Indenting and Outdenting.  An example of this would be when bidding a 10 story building with 8 apartments on each floor.  First use Quick Add to create floors 1- 10, then create 8 apartments within each floor.  This allows more specific data to be generated in Bid Reports - costs and estimates could be determined for each Floor or per Apartment using this method.

To indent or outdent an Area to assign it to a parent area, highlight the desired area and use either the Indent or Outdent buttons.  A Plus sign (+) next to any Area Name indicates that there are subordinate areas within that defined area.

Using Areas

In a Condition, you can allocate quantity to different Bid Areas (and Typical Areas, see next article).   You can also allocate Subs, Equipment, and Other expenses to specific Areas.

Assigning condition Quantity to a single Area

On the Condition Detail,

• Type the first few letters of an area Name or click on the Area lookup button

• Highlight the area to which this Condition is to be allocated
• Click Select

• Bid Areas can be added, modified, and deleted from the Dialog Box as well - the only difference is that this dialog box includes the "Select" button.

Assigning a Condition to Multiple Areas

To allocate the Condition Quantity's to more than one Area,

• Click the Multi-Area check box next to the lookup button

• The Multi-Area dialog displays

• Enter the amount of Quantity 1, 2, and 3 for each Bid Area
• Close the Multi-Area dialog box , the Condition Quantities are updated:

• When using the Multi-Area feature, the Condition Quantity fields are no longer available for entry - to adjust the Condition Quantities, use the Multi-Area dialog.

Assigning Subs, Equipment, & Other costs to Areas

There are two columns used to assign Area for each Subs, Equip, and Other entry: Multi and Area.

To assign the entire amount to a single area, click the Lookup button in the Area column.

To spread the cost over multiple Areas, click the "Multi" checkbox, the Multi-Area dialog opens (Equip show, the Subs and Others dialogs are functionally the same).  Enter values for each Bid Area to properly allocate costs.

Once the Multi-Area dialog box is filled out, the Qty column no longer accepts direct entry but shows "Multi" - clicking on "Multi" opens the Multi-Area dialog again.

Anything not assigned to a specific Bid Area shows as "Unassigned".

Typical Areas