There are several controls and buttons near the top of the Timecard Tab.
Calendar Control
The Calendar Control provides Week Paging navigation using the Previous 
and Next 
buttons.
Click the calendar button to view a calendar, then either select a date on the current month, or click the next or previous arrows to scroll to a different month.
Work Crew
The Work Crew button opens the Bid Cover Sheet Work Crew Tab. New employees can be added anytime by clicking the Work Crew button.
New Cost Code (non-estimated)
Add a new, non-estimated Cost Code to a project anytime to account for unexpected labor.
Click the New Cost Code button and select from the Cost Code List. The non-estimated cost code is added to the list under all the normal, estimated Cost Codes.
Non-Estimated
cost codes (
cost codes added to a Bid but not included in the original budget (the Quick Bid
estimate)) always show as
"over budget" (red) as soon as Time is allocated against them. These affect your overall job "percent complete" so if there is a lot of labor that was not estimated originally, it is best if the
Project Manager re-estimates the Quick Bid
project and sends out a new DPC Package to the field.
Options Menu
In the Options menu, select how information is displayed on the Timecard Tab.
From the Options menu, you can export timecard information for importing into your own Accounting or timekeeping system. Digital Production Control creates the export file in CSV format, it is up to the end user to manipulate into a format suitable for importing. All timecard information is included in the DPC Changes file sent to the Project Manager - manually sending a timecard export is not necessary.
| Option | What it does/How it is used... |
|---|
|
| Group by Payroll Class | Groups the Employee List based upon an assigned Payroll Class. When grouping by Payroll Class, the Payroll Class rows are boundaries for multiple selections. Users can not select cells across Payroll Class groups and the ability to select multiple employees is only available when the Employee List is grouped by Payroll Class. While employee records are grouped by Payroll Class, the user is allowed to select multiple employees and/or days for which they can enter time concurrently. To enter time for multiple employees, you can select multiple cells that are adjacent to each other by holding the <Shift> or <Ctrl> keys. The cells turn a deeper shade of blue when selected. |
| Show only Percented Cost Codes | Hides Labor Cost Codes that have not had percents applied for the current/selected day. This option can prevent a Foreman from inadvertently applying time to an incorrect Labor Cost Code or to the incorrect Area. |
| Show only cost codes with hours | Designed to make it easier for the Project Manager to review time. In the Cost Code list, only those Cost Codes to which the Foreman has applied time are shown. |
| Show cost code colors | Cannot be disabled. |
| Export Time | See the articles that follow for more information on exporting Timecards. |
Area Selector
The Area drop down filters the LCC/Time entry grid by Bid Area. Filtering can help prevent incorrect posting of labor to the wrong Bid Area (as indicated above, you wouldn't allocate hours to an 'unpercented' Bid Area (shown in Blue) because no work has been 'completed' in that Bid Area.
To calculate projections (on the Bids and Budget Tabs), DPC requires that
Time be entered in the
same place (Bid Area) where work was performed (where objects were
percented). This means, if you used Bid Areas in your
Project, you must assign the Labor (Time) to the same Bid Area where the objects reside (and in the Base Bid or
Change Order where the
takeoff resides). If you apply Time to the wrong Area or to the wrong Base Bid/Change Order, the Budget Tab will not be able to calculate projected values correctly. The
Project Manager can set the option to "Ignore Bid Areas on Timecard" on the
Cover Sheet of the Bid before sending it out to the field, if you do want to group/break the Budget Tab by Bid Areas.
Done(ESC), Post/Approve, and the Status Indicator
The Done (ESC) Button allows a foreman who is using a Tablet PC with a stylus to easily end time entry. Normally, this is done by hitting the <ENTER> key, but on a Tablet that might not be possible.
The Post/Approve button changes depending on the role of the user (Project Manager or Foreman) and the current status of the Timecard.
The Status indicator changes from Active, Posted, and Approved. Posting and Approving Timecards is covered in the articles that follow.
Timekeeping Overview (Tracking Labor Used)