Table of Contents

Quick Bid - 15.03.01 Finding an Access-type Database (one not stored in the Default database location) - QB

Views: 968 Last Updated: 09/17/2024 09:31 am	0 Rating/ Voters
Be sure to rate this article 5 Stars if you find it helpful!

When you have the Open Databases dialog box open, you can use the Find... function to open a Microsoft Access database stored in a location other than the default directory (C:\OCS Documents\OST). By default, all databases stored in the "default location" are always shown in the Open Databases dialog box, this can be changed by clicking Tools > Options > Folders.

Warning

Never open (work in) any database stored in the "Backup folder" - you will lose your work when the program backups databases into this folder. Make a copy of the database file and place it in your Database folder before opening it.
Never store MS Access databases on a network or removable drive.
Never share MS Access databases (do not allow more than one person to open an MS Access database at one time.)

Finding a Microsoft Access Database

To "Find" an Access database stored someplace other than the "database" folder:

Right-click anywhere in the Bids Tab and select Open, or

Click the Open icon, < the Open Databases button looks like a manila folder with a curved arrow at the top on the Main toolbar, or

Click File > Open

The Open Databases dialog box opens

< The Quick Bid Open Databases dialog box shows you all databases in the Default location and all that you have found previously

Click the "Find..." button - the Select Database Type dialog box opens:

< The first step in finding a database is to tell Quick Bid whether you are looking for an Access or SQL database

Select 'Microsoft Access' and click OK - the Database Properties (Access) dialog box displays

The Quick Bid Access Database properties dialog box - blank

Click the Lookup button < the Lookup button looks like a magnifying glass next to the File name field - the Select MS Access database window opens - browse to the location where the database is stored

< browse to the location where your Access database file is stored

Note

Databases stored in the folder specified for databases under Tools > Options > Folders always show in the Open Databases dialog box and cannot be 'removed' or 'found').

Highlight the database you want to open and click Open

Click OK and the database is shown in the Open Databases dialog box (it will be checked)

Click OK to close the Open Databases dialog

The database is visible on the Bids Tab and can be opened/closed like any other.

To remove this database from the Open Databases dialog box list, highlight the database and click the Remove button. This does not delete the database or affect any saved Bids - it merely closes the database and removes the reference from this dialog box.

Opening and Closing Databases

Connecting to a Microsoft SQL Database