7.02.01 finding a microsoft access database

Use the Find... function to open a Microsoft Access database stored in a location other than the default directory (C:\OCS Documents\OST), see Options Dialog - Folders Tab for information on changing the default database folder.

Finding a Microsoft Access database

• Right-click anywhere in the Bids Tab and select Open, or click the Open icon, on the Main toolbar, or click File > Open - the Open Databases dialog box opens

• Click the "Find..." button - the Select Database Type dialog box opens:

• Select 'Microsoft Access' and click OK - the Database Properties (Access) dialog box displays

• Click the Lookup button next to the File name field - the Select MS Access database window opens - browse to the location where the database is stored

• Highlight the database and click Open

• Click OK and the database is shown in the Open Databases dialog box (it will be checked)

• Click OK to close the Open Databases dialog

The database is visible on the Bids Tab and can be opened/closed like any other.

To remove this database from the Open Databases dialog box list, highlight the database and click the Remove button. This does not delete the database or affect any saved Bids - it merely closes the database and removes the reference from this dialog box.

• Databases stored in the folder specified for databases under Tools > Options > Folders always show in the Open Databases dialog box and cannot be 'removed' (or 'found' for that matter).

• NEVER work in any database located in the Backup folder - you will lose your work when the program backups databases into this folder.

• Working Access databases should never be stored on a network drive.  You may set your BACKUPS folder to a network drive but you should never open and work in a network-stored Access database.

Logging into Databases