Backing up a database creates a copy of your database, providing a 'fall-back' if something happens to the current/working database. During backup, the program makes a copy of the selected database and stores it in the designated folder - by default C:\OCS Documents\OST\Backup but this can be changed here: Tools > Options > Folders - Backup Folder.
This applies to Microsoft Access databases ONLY; to back-up Microsoft SQL databases, contact the SQL Database Administrator. On Center Software does not assist with the management or maintenance of SQL servers/databases and the program cannot create a backup of an SQL database.
NEVER work in any database located in the Backup folder - you will lose your work when the program backups databases into this folder.
A shortcut to backing up a database is to right-click on the database on the Bids Tab and select Backup. Manually backing up a database does not interrupt Automatic Backups (below).
By default, the program creates two backups of the database named <database>1.mdb and <database>2.mdb.
Backups are overwritten in order (for example, if # of backups is set to 2, the 3rd time the routine runs, the first back-up is overwritten).
The back-up routine runs when the application is closed, any OPEN databases are backed up based on their Auto back-up settings.
By default, all backups are stored in a subfolder of OCS Documents\OST named Backup, see Options Dialog - Folders Tab for more information on changing this to a different location.
On Center Software recommends storing backups on a drive OTHER than the local hard drive if possible to prevent accidental use of a back-up for performing work (a network drive, second hard drive, or even a USB thumb drive work well for storing BACKUP copies of your database).
If something happens to the working copy of a database and it cannot be opened, exhibits unwanted behavior, or you permanently delete something you need, and a restore is required follow the steps below:
This is a completely unique copy of the initial databases. Backups of THIS copy have a different name and do NOT overwrite previous backups. Now either use this database or start a new database and synchronize/copy Bids as necessary.
NEVER OPEN A DATABASE THAT IS STORED IN THE BACKUP FOLDER.
Database Maintenance - Compact and Repair
This documentation may contain information about features and functionality not included in the version of On-Screen Takeoff you are currently using. Contact your Account Manager or Support to discuss upgrading to the current version of On-Screen Takeoff which includes all features and functionality detailed in this documentation.
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